Frostlete - Full Feature List

Feature: Team Management

Manage players, coaches, and staff in one secure place. Track availability, medical info, and emergency contacts with role-based access.

Key Benefits:

• Digital Player Profiles: Securely store medical info, RFU IDs, and emergency contacts.
• Role-Based Permissions: Give coaches access to their squad, while keeping sensitive data secure.
• Smart Availability: Players update their status once, and all relevant coaches see it instantly.
• Document Storage: Keep track of signed waivers, codes of conduct, and registration forms.

Feature: Availability Tracking

Stop chasing players for answers. Automated availability requests, one-tap responses, and seamless calendar sync to Google and Apple.

Key Benefits:

• One-Tap Responses: Players get a push notification and tap 'In' or 'Out' in seconds.
• Automated Chasing: The system automatically reminds players who haven't responded.
• Calendar Sync: Fixtures sync directly to players' Google and Apple calendars.
• Selection Management: Coaches can build lineups based on real-time availability data.

Feature: Rugby Tour Management

Organizing a tour? Handle deposits in installments, share itineraries with everyone, and run a tour kitty for your trip away.

Key Benefits:

• Payment Installments: Let players pay off their tour stash and travel in manageable chunks.
• Itinerary Hub: Keep flight times, hotel details, and match schedules in everyone's pocket.
• Tour Kitty: Track who has paid into the kitty and log expenses on the go.
• Emergency Info: Instant offline access to insurance details and local emergency numbers.

Feature: Kit & Stash Shop

Sell club stash directly to members through a mobile-friendly store. Manage sizes, orders, and stock levels without the headache.

Key Benefits:

• Online Sash Shop: Showcase your club kit with a beautiful mobile-friendly store.
• Order Tracking: See exactly who ordered what size and whether it's been delivered.
• Pre-Orders: Collect orders and payment before committing to a supplier purchase.
• Inventory: Track stock levels of socks, shorts, and ties held in the clubhouse.

Feature: Club Marketing & Growth

Grow your fanbase and revenue with tools for email, social media, sponsorship decks, and merch fulfillment, managed by you or by us.

Key Benefits:

• Social Media Suite: Auto-generate team sheets and match day graphics.
• Sponsorship Deck: Create professional pitch decks to win new sponsors.
• Merch Fulfillment: Sell club merch online with zero inventory hassle.
• Managed Services: Don't have time? Let our agency team run your marketing for you.

Feature: Payments & Membership

Collect memberships, match fees, and fundraising without the chasing. Automated reconciliation via Stripe with flexible payment plans.

Key Benefits:

• Automated Collection: Set up annual memberships or weekly match fees. We handle the rest.
• No More Spreadsheets: Real-time dashboard shows exactly who has paid and who owes.
• Flexible Plans: Offer monthly installments, family discounts, or hardship rates easily.
• Gift Aid Ready: Export reports ready for Gift Aid claims to boost revenue.

Feature: Fine Management

Set custom rules for missed training, late arrivals, no RSVPs and low attendance. Choose the club currency, notify players, and keep a clear ledger.

Key Benefits:

• Custom Club Rules: Create rules for missed training, late arrivals, no RSVPs, low attendance, and repeated misses.
• Automatic Penalty Ledger: Turn attendance and RSVP triggers into tracked fines or duties without rebuilding a spreadsheet.
• Switchable Currency: Use the currency your club actually collects in instead of being locked to one default.
• Player Notices: Notify players with the reason, amount, and next step so fines do not live in vague group chats.
• Treasurer Controls: Adjust, waive, complete, appeal, and export penalties from one staff workflow.

FAQ:

• Q: Can fines be customized by club?
  A: Yes. Clubs can use presets or create custom rules for their own attendance, RSVP, lateness, and discipline policies.
• Q: Does every rule have to be a money fine?
  A: No. Rules can create warnings, duties, physical penalties, suspensions, points deductions, or custom penalties.
• Q: Can the currency be changed?
  A: Yes. Money fines can use the club's chosen currency, so clubs are not locked to one default.
• Q: Can staff review fines first?
  A: Yes. Rules can be configured for manual review before a penalty is applied to a player ledger.

Feature: Rugby Squad Planner

Standardize your selection process. Visualize depth by position, drag-and-drop into a selection board, and plan player pathways.

Key Benefits:

• Depth Charts: Visualize your squad depth by position. Spot gaps in your roster instantly.
• Selection Board: Drag and drop players into positions. Share selection with coaches securely.
• Player Pathways: Track player development from youth to senior rugby.
• Succession Planning: Identify future leaders and prepare for player retirements.

Feature: Club Website

A modern, mobile-first website for your club that updates itself automatically as fixtures sync, with sponsor placement and a custom domain.

Key Benefits:

• Auto-Updating: Fixtures and results sync automatically from the app.
• Sponsor Visibility: Give your sponsors premium placement on a site people actually visit.
• Custom Domain: Use your own .com or .co.uk domain name.
• Mobile Optimized: Looks perfect on every device, from phones to clubhouse TVs.

Feature: Club Communications

Cut through the noise with a dedicated channel for your club, push notifications for urgent updates, and targeted messaging by squad or age group.

Key Benefits:

• Push Notifications: Guaranteed delivery for urgent updates like pitch inspections.
• Targeted Messaging: Message just the 1st XV forwards, or the entire U12s parents group.
• GDPR Compliant: No more sharing personal phone numbers in public WhatsApp groups.
• Audit Trail: Keep a secure record of all official club communications.

Feature: Safeguarding

Protect your members and your club. Track DBS checks, get alerts before qualifications expire, and keep medical data encrypted and access-controlled.

Key Benefits:

• Qualification Tracking: Get alerts when a coach's first aid or DBS is about to expire.
• Secure Data: Medical and personal data is encrypted and access-controlled.
• Incident Reporting: Log and track incidents securely within the platform.
• Compliance Reports: Generate reports for your CB or governing body in one click.

Feature: Club Dashboard

At-a-glance view of everything happening in your club, from upcoming fixtures and payment status to availability gaps and recent activity.

Key Benefits:

• Real-Time Overview: See upcoming matches, training sessions, and social events in one view.
• Actionable Insights: Spot unpaid fees or low availability numbers instantly.
• Customizable Widgets: Pin the metrics that matter most to your role.
• Activity Feed: Track who's signed up, paid up, or checked in.

Feature: Volunteer Management

Recruit, retain, and reward your volunteers. Manage the bar rota and car park duty, log hours for grant applications, and keep your committee in sync.

Key Benefits:

• Rota Management: Fill the bar rota or car park duty schedule with ease.
• Hours Tracking: Log volunteer hours for grant applications and recognition awards.
• Communication: Dedicated channels for your committee and volunteers.
• Role Descriptions: Clearly define responsibilities for every volunteer position.

Feature: Rugby Availability App

The dedicated availability app for rugby teams. Built to handle front-row requirements, multi-team squads, and automated reminders for players.

Key Benefits:

• Position Specific: See not just who is available, but if you have a full front row.
• Multi-Team View: Manage availability across 1st XV, 2nd XV, and Vets in one view.
• Push Reminders: Automated notifications that nag players so you don't have to.
• Season Overview: Spot availability trends and plan for holiday periods.

Feature: Player Development Tracking

Track player progress, log session feedback, rate core skills over time, and build development arcs that prove the value of your coaching.

Key Benefits:

• Digital Notebook: Quickly log observations and feedback after every session.
• Skill Assessments: Rate core skills and visualize improvement over time.
• Feedback History: Keep a permanent record of what's been said to players and parents.
• Video Integration: Link match clips to specific feedback points.

Feature: Training Plans & Drills

Plan sessions in minutes, not hours. Drag and drop from a shared club drill library, attach demonstration videos, and clone successful sessions.

Key Benefits:

• Session Builder: Drag and drop drills to build a complete training plan in 5 minutes.
• Club Library: Standardize coaching by sharing successful plans across age groups.
• Video Support: Attach videos to drills so other coaches know exactly what to do.
• PDF Export: Print a waterproof-friendly summary for the pitch side.

Feature: Player Wellness Tracking

Know who's fresh and who's fatigued before selection. Daily check-ins that take seconds, traffic-light status, and load monitoring over the season.

Key Benefits:

• Daily Wellness Check-Ins: Players complete a quick survey before training. Coaches see the aggregated view instantly.
• Traffic Light Status: Red, amber, and green indicators show at-a-glance wellness for your whole squad.
• Load Monitoring: Track training load over time. Spot players at risk of burnout before they break down.
• Pattern Alerts: Get notified when a player's wellness dips below safe levels three sessions in a row.

FAQ:

• Q: How long does the daily check-in take?
  A: Under 30 seconds. Players answer 4-5 quick questions about sleep, soreness, and energy levels.
• Q: Can I customize the wellness questions?
  A: Yes. Start with our rugby-specific template, then add or remove questions to match your coaching approach.
• Q: Does this replace proper medical screening?
  A: No. Wellness tracking helps coaches make informed decisions, but players with concerns should always see a physio or doctor.
• Q: What if players don't fill it in?
  A: The app sends gentle reminders. Coaches can see who hasn't responded and chase individually if needed.
• Q: Is this suitable for youth players?
  A: Absolutely. The questions are simple and appropriate for all ages. Parents can help younger players complete them.

Feature: Merchandise Shop

Sell club-branded merchandise directly to fans and members. Secure payments, real-time inventory tracking, and Apple Pay or Google Pay at checkout.

Key Benefits:

• Direct Sales: Members and fans can buy club merchandise directly from your app or website.
• Inventory Tracking: Keep track of stock levels for all sizes and types of merchandise.
• Secure Payments: Process transactions safely with card, Apple Pay, and Google Pay.
• Click & Collect: Notify members when their order is ready for pickup at the clubhouse.

Feature: Fundraising

Boost your club's revenue with integrated fundraising tools. Run targeted campaigns, accept one-off donations, and automate Gift Aid collection.

Key Benefits:

• Campaign Management: Create specific campaigns for new equipment, tours, or facility improvements.
• One-Off Donations: Let supporters easily make one-time contributions to the club.
• Gift Aid Integration: Automatically collect details for Gift Aid claims to increase donation value.
• Progress Tracking: Show your community how close you are to reaching your target.

Feature: Fixtures and Results

Keep your members updated with real-time fixtures and match results across all teams. Live score updates, calendar sync, and full historical archives.

Key Benefits:

• Live Updates: Scores and results updated automatically on your website and app.
• Schedule Sync: Sync upcoming matches directly with player and parent calendars.
• Historical Data: Detailed match history and statistics for seasons past.
• League Standings: View your team's position in the league table in real-time.

Feature: Training Programs

Design and deliver tailored training programs for players of all levels. Personalized S&C plans, demonstration video libraries, and progress monitoring.

Key Benefits:

• Personalized Plans: Create custom S&C or skill programs for individual players.
• Video Libraries: Attach demonstration videos to every drill or exercise.
• Progress Monitoring: Track player adherence and performance improvements over time.
• Seasonal Planning: Block out pre-season, in-season, and off-season training phases.

Feature: Messaging

Secure, GDPR-compliant messaging for coaches, players, and parents. Dedicated team chats, safe direct messaging, and easy attachment sharing.

Key Benefits:

• Team Chats: Dedicated group chats for every squad and committee.
• Direct Messaging: Safe and private communication between staff and members.
• Attachment Support: Share playbooks, videos, and match day documents easily.
• Broadcast Lists: Send urgent announcements to the entire club or specific groups.

Feature: Event Management

From social nights to AGM meetings, manage every non-match event in one place. Sell tickets, track RSVPs, and book the clubhouse without conflicts.

Key Benefits:

• Ticket Sales: Sell tickets for gala dinners, quizzes, and social events.
• RSVP Tracking: Know exactly who is coming to every club event.
• Venue Booking: Manage clubhouse and pitch bookings to avoid scheduling conflicts.
• Task Assignment: Assign setup and cleanup tasks to volunteers for každou event.

Feature: Document Vault

Store policies, match reports, registration forms, and safeguarding documents in one secure vault with role-based access, versioning, and offline sync.

Key Benefits:

• Centralized Storage: One place for every policy, playbook, and registration form.
• Access Control: Control who can view or edit sensitive documents based on their role.
• Version Tracking: Always ensure your members are looking at the latest version of a document.
• Offline Access: Sync critical documents for access even without an internet connection.

Feature: Compliance

Stay ahead of regulatory requirements and ensure your club operates safely and legally, with a governance checklist and policy review reminders.

Key Benefits:

• Governance Checklist: Follow a step-by-step guide to full club governance compliance.
• Policy Review Reminders: Get alerted when it's time to review your safeguarding or health & safety policies.
• Audit Ready: Keep all required records in one place for union or league audits.
• Digital Signatures: Collect and track e-signatures for codes of conduct and waivers.

Feature: GDPR

Tools and features designed to make GDPR compliance simple for club volunteers. Consent tracking, right-to-erasure handling, and privacy by design.

Key Benefits:

• Data Protection by Design: Built with privacy as a core principle, ensuring member data stays safe.
• Consent Tracking: Clearly record and manage member marketing and data consents.
• Right to Erasure: Easily handle data deletion requests in accordance with GDPR.
• Secure Data Exports: Download data safely when needed for specific, authorized purposes.

Feature: HIPAA

Ensuring health data privacy for your players, even at the amateur level. Encrypted medical records, access logging, and secure sharing with physios.

Key Benefits:

• Encrypted Health Data: Player medical info and injury logs are protected with bank-grade encryption.
• Access Logging: See who has viewed medical information and when.
• Secure Sharing: Safely share medical updates with physiotherapists and sanctioned staff.
• Privacy Controls: Grant and revoke medical data access with granular controls.

Feature: League Management

Run several teams across multiple leagues with integrated fixture and result syncing. Automated standings tables and referee schedule coordination.

Key Benefits:

• Multi-League Support: Manage multiple competitions and leagues from a single dashboard.
• Automated Standings: Calculate league tables automatically based on reported scores.
• Referee Assignment: Coordinate referee schedules across your league's fixtures.
• Player Registration: Streamline player registrations across all teams in the league.

Feature: Integrations

Connect Frostlete with your favorite tools to streamline your club operations. Sync to Xero, Google Calendar, and post results to Facebook and X.

Key Benefits:

• Accounting Software: Sync financial data with Xero, QuickBooks, and Sage.
• Calendar Sync: Push fixtures and events to Google, Apple, and Outlook calendars.
• Social Media: Automatically post match results and team sheets to Facebook and X.
• Communications: Integrate with email providers for high-volume club newsletters.

Feature: Volunteering Management

Manage rotas, recruit new volunteers, and reward your club's lifeblood. Digital sign-up sheets, hours tracking, and clear role definitions.

Key Benefits:

• Rota Builder: Digital sign-up sheets for bar duty, match day gate, and first aid.
• Volunteer Rewards: Track hours and recognize top contributors within your community.
• Role Definitions: Clearly define responsibilities for every volunteer position.
• Shift Reminders: Automated push notifications to remind volunteers of their upcoming shifts.

Feature: Ticket Sales

Sell tickets for home matches and social events digitally, reducing cash handling. QR-code entry, gate scanning in the app, and advance sales tracking.

Key Benefits:

• Digital Ticketing: Supporters buy online and get a QR code ticket on their phone.
• Entry Scanning: Scan tickets at the gate using the Frostlete app for quick entry.
• Advance Sales: Boost revenue and predict attendance with pre-match ticket sales.
• Season Tickets: Manage and sell digital season memberships effortlessly.

Feature: Who needs a ride?

Organise carpools to away games in one place. Match drivers with seats, set pick-up points, split fuel, and share live ETAs with parents and players.

Key Benefits:

• Travel Coordination: Know exactly who is driving and how many seats are available.
• Pick-up Points: Set central meeting places and times for carpooling.
• Fuel Cost Sharing: Help players coordinate petrol costs for long-distance away trips.
• Team Bus Tracking: Estimated arrival times and live location for team buses.

Feature: Roster Management

Manage deep squads across multiple teams. Visualize your whole club's playing strength, track eligibility, and stay on top of player registration.

Key Benefits:

• Squad Visualization: See your whole club's playing strength at a glance.
• Eligibility Checks: Automated alerts for unregistered or ineligible players.
• Contract Tracking: Manage player agreements and registration status details.
• Roster Export: Generate league-ready rosters in one click.

Feature: Player Profile

Comprehensive digital identities for every player, from minis to veterans. Playing history, gym and fitness bests, and personal bios with photos.

Key Benefits:

• Playing History: Keep track of every match, try, and kick for a player's entire time at the club.
• Personal Best Stats: Log and display gym and fitness testing results.
• Bio & Social: Let players add their own bio, photo, and social links to their profile.
• Training Status: Real-time view of a player's current availability and fitness level.

Feature: Club Profile

Manage your club's digital brand and public-facing profile in one place. Logos and colors across the platform, honors archive, and a sponsor showcase.

Key Benefits:

• Digital Branding: Manage your logo, colors, and tagline across the entire platform.
• Club History: Archive your club's achievements, honors board, and past captains.
• Sponsor Showcase: A dedicated space to highlight your club's commercial partners.
• Facility Details: List pitch locations, clubhouse amenities, and rental info.

Feature: Depth Chart Manager

Visualize your squad strength position by position to plan selection and recruitment. See 1st, 2nd, and 3rd choices, and the ripple effect of injuries.

Key Benefits:

• Positional View: See your 1st, 2nd, and 3rd choice players for every position.
• Succession Planning: Identify age-grade players ready to step up to senior rugby.
• Injuries Impact: See instantly how a key injury affects your overall squad depth.
• Selection Assistance: Use depth insights to build more balanced teams for the weekend.

Feature: Expense Management

Track club spending, from referee fees to equipment purchases, in one central place. Receipt scanning, real-time budget tracking, and reimbursements.

Key Benefits:

• Receipt Scanning: Volunteers and staff can upload photos of receipts directly from their phone.
• Budget Tracking: Monitor spending against specific club budgets in real-time.
• Reimbursement Workflow: Simplify getting money back to members for authorized club purchases.
• Financial Reporting: Export clear reports for your treasurer and committee meetings.

Feature: Physio Portal

Professional physio tools for amateur clubs. Track injuries, assign rehab programs, monitor compliance, and enforce return-to-play protocols.

Key Benefits:

• Injury Dashboard: Real-time view of all injuries, expected return dates, and compliance metrics at a glance. See who needs attention.
• Rehab Exercise Programs: 70+ rugby-specific exercises assigned per injury. Phase tracking from acute to return-to-sport. Video demonstrations included.
• Player Compliance Tracking: Players log exercise completions with pain levels. Physios see exactly who's engaging with their recovery plan.
• Return-to-Play Protocols: World Rugby standard RTP protocols enforced. Automatic flagging when injured players appear in lineup selection.
• Physio Booking System: Office hours management, slot-based booking, and appointment tracking. No-show logging for accountability.
• Coach Visibility Dashboard: Coaches see injury status and physio session attendance without accessing sensitive medical details. Privacy protected.

FAQ:

• Q: Is player medical data secure?
  A: Yes. All medical data is encrypted at rest and in transit. Access is role-based—only authorized medical staff can view sensitive details. We're GDPR and HIPAA compliant. Players can request data exports at any time.
• Q: What if our club doesn't have a qualified physio?
  A: Many grassroots clubs rely on volunteers with first aid training. The Physio Portal works at any level—simple injury logging and pre-built rehab programs don't require professional qualifications. For complex injuries, refer players to external physios and still track progress.
• Q: Can players see their own medical records?
  A: Yes. Players have full access to their injury history, rehab exercises, and progress notes. This transparency improves compliance and engagement with recovery plans.
• Q: How does this integrate with team selection?
  A: The Physio Portal is part of the Frostlete platform, so injury status automatically syncs with team selection, availability tracking, and player profiles. No double-entry. If a player is marked injured, they're automatically flagged as unavailable.
• Q: What if a coach tries to select an injured player?
  A: The system shows a warning: 'Player X is injured (expected return: 2 weeks). Physio clearance required.' This prevents accidental selection and protects both player welfare and the club from liability.
• Q: Can we track recurring injury patterns?
  A: Yes. The injury dashboard shows historical data across your squad. Spot patterns like 'hamstring injuries spike in pre-season' and adjust your training program accordingly.
• Q: Does this work offline at the pitch?
  A: Yes. You can log injuries and players can log rehab exercises offline. Data syncs automatically when you're back in WiFi range.
• Q: How long does setup take?
  A: Most clubs are tracking their first injury within 10 minutes. Assign physio role, add your first player's injury, choose a rehab program template. That's it.

Feature: Injury Tracker

Log every knock, niggle, and concussion in one place. Spot training patterns, track recovery timelines, and keep auditable injury records.

Key Benefits:

• Real-Time Tracking: Log injuries as they happen during matches or training.
• Injury Analytics: Spot trends in injury types across the club to inform training changes.
• Recovery Tracking: Monitor how long different types of injuries take to heal across your squad.
• Welfare Reports: Generate reports to demonstrate your club's commitment to player safety.

Feature: Physio Booking

Manage physio clinic times and let players book their own assessments. Set available slots, self-service booking in the app, and automated reminders.

Key Benefits:

• Clinic Scheduling: Set available times for your club physio to see players.
• Self-Service Booking: Players book their own slots via the app, reducing admin.
• Appointment Reminders: Automated notifications for players about their upcoming treatment session.
• Queue Management: Manage match day physio requirements efficiently.

Feature: Match Central

Your club's command center for match day operations and information. Lineout calls and team sheets in one place, live scoring, and post-match reports.

Key Benefits:

• Match Day Documents: Access lineout calls, game plans, and team sheets in one place.
• Live Scoring: Update scores in real-time for fans and members who can't attend.
• Post-Match Reports: Easily submit match reports and stats directly from the pitch side.
• Player of the Match: Run digital votes for MOTM and showcase winners.

Feature: Social Planner

Plan and schedule your club's social media content across all platforms, with a content calendar, an asset hub for match photos, and post scheduling.

Key Benefits:

• Content Calendar: Visualize your entire month's worth of club social content.
• Asset Hub: Store match photos and graphics for easy access by your social team.
• Post Scheduling: Schedule updates to go live even when you're busy at the match.
• Engagement Tracking: See which posts are getting the most attention from your community.

Feature: Fan Engagement

Higher engagement means more revenue and a stronger community atmosphere. Digital match programs, interactive polls, and rewards for loyal supporters.

Key Benefits:

• Digital Programs: Modern, interactive match day programs accessible via QR codes.
• Interactive Polls: Let fans vote on anything from top tries to the next social event theme.
• Supporter Rewards: Reward your most loyal fans with exclusive digital content or discounts.
• News Feed: A dedicated stream of club news and updates tailored for your supporters.