Onboard the whole club in a weekend.
The easiest way for secretaries to sign up players, coaches, parents, and committee — with bulk invites, self-serve forms, and GDPR-ready consent built in.
From season-start chaos to a single Sunday afternoon
Every secretary knows the pattern. Frostlete replaces the spreadsheet-and-email scramble with one link per member.
- PlayersChasing consent forms over WhatsApp. Half the squad missing medical info by the first match.
- CoachesEmailing DBS numbers and Safeguarding certificates back and forth, then losing them in a folder.
- ParentsA 4-page PDF, printed at the club, half returned, none legible.
- CommitteeNew treasurer? Re-do the onboarding. New chair? Where's the constitution?
- PlayersOne magic link. They fill in their own details, upload ID, sign the waiver — on their phone, in under 3 minutes.
- CoachesCoaches self-upload credentials and expiry dates. You get a dashboard showing who's compliant and who needs a nudge.
- ParentsParents e-sign for minis and juniors, pick emergency contacts, and tick the photo-consent box from the kitchen table.
- CommitteeRole-based invites bring committee members straight into the right dashboards on day one.
Four steps. One afternoon.
Designed for a volunteer secretary, not a sysadmin.
Import last year's roster
Drop in a CSV — or pull from your current spreadsheet. We de-duplicate and flag missing fields for you.
Send magic-link invites
One click sends every member a personalised link. No passwords, no app install required.
Members finish their own profile
Players, coaches, and parents self-serve the details you used to chase — medical info, consents, credentials.
You approve. Frostlete chases.
Automated reminders follow up on the stragglers. You see a live dashboard of who's done, who's pending, who's overdue.
Everything a secretary needs for onboarding
Built around the actual jobs your committee gives you — not generic member management.
Bulk CSV import
Migrate 200+ members in minutes. We match fields automatically and highlight anything that needs a second look.
Magic-link invites
No passwords for members to forget. One tap from their phone to a secure onboarding flow.
Role-based flows
Players get a player form. Coaches get a coach form. Parents sign for juniors. Nobody sees fields that don't apply.
GDPR-ready consent
Photo consent, medical disclosure, data-retention preferences — all captured, timestamped, and exportable.
Coach credentials tracked
DBS, Safeguarding, First Aid, World Rugby coaching levels — with expiry alerts before certificates lapse.
E-signatures baked in
Waivers, codes of conduct, and club rules signed in-flow. No printing, no scanning, no lost paperwork.
Automated reminders
Frostlete nudges the people who haven't finished their profile, so you don't have to be the bad guy.
Emergency contact capture
Every player, every season, complete. Accessible to coaches on matchday from any device.
Compliance dashboard
One screen for the committee: who's signed up, who's compliant, who's overdue. Built for AGM reports.
Questions secretaries usually ask
Give yourself the easiest onboarding season yet
Join the waitlist and we'll help you migrate your existing roster in your first week — free.